Online Attendance System: Advantages of an Online Attendance Management System

 

Online attendance system holds significant relevance when we talk about

productivity in the workplace and the profitability of an organization. It is imperative for

every business to keep accurate records of its employees’ working hours, breaks, time off,

and clock-ins and clock-outs. It can significantly change how your business operates, not to

mention improvement in its productivity and efficiency.

 

The days of manually tracking employee attendance are long gone. Staff attendance and

timekeeping were, without a doubt, one of the most difficult duties for the HR department

due to the fact that despite grueling efforts, the records were not accurate leading to

payroll errors and decreased employee productivity. However, with the advancement of

technology, it is now easier than ever for the HR department to keep track of the

employees’ attendance by using an online Attendance Management System. These advance

systems offer attendance management on secure cloud, so you don’t have to incur

expenditure on buying and maintaining servers of your own.

 

In this blog, we have summed up a few advantages of the online attendance management system  for your organization.

 

Fuss-free Workflow Management

Easy workflow management is one of the most important advantages of the online

attendance management system. If the proper workflow is in place, the employer

can easily see attendance regularization requests, leave requests, overtime requests,

etc. with virtually no communication required.

 

 

Real-Time Tracking

Tracking in real-time refers to tracking the actual location of your employees using

GPS and geotagging. In this way, you can keep track of your employees’ locations

in real-time and keep detailed records of client meetings, etc. This is particularly

useful in case of distributed workforce, e.g. in retail store chains and for the

workforce in field, e.g. sales, delivery or service teams.

 

Accuracy

Accuracy is one of the most important things that an organization needs. Errors

can occur due to inaccuracy, and the resolution of the same can be time-consuming

and costly. Keeping track of employee working hours manually led to a lot of

errors. In an online attendance management system, the data is tracked in real-time,

which reduces the risk of time-theft. Additionally, it ensures that employees do

not abuse corporate policies by logging in incorrect hours.

 

Enhancing Productivity

If organization resources aren’t utilized to their full potential, productivity may

suffer. Having online attendance systems makes it easier to track productivity and

correlate outputs with attendance.

 

Secure and Reliable

Online attendance systems provide organizations with a high level of security.

Employees use a secure app on their phone. The data travels and is stored with a high level of

encryption. Moreover, the data sits on cloud behind a firewall. The system also

ensures that no employee can tamper or misrepresent

attendance/ leave/ shift data.

 

Time Saving

Online attendance management systems have proven capability to help manage time and transform the workplace atmosphere. Reduced

paperwork  ultimately saves time by providing accurate data with lesser work and

in lesser time. With a few clicks of your mouse, you can monitor and assign tasks

that would otherwise take up too much of your day!

 

Cost-Effective

Manual tasks  always lead to expenses. Maximum productivity with minimal

errors is the foundation of a successful business. Paper-based systems can lead to

inaccurate/ manipulated time reports by your employees.  we have already

discussed why this could be problematic . You can

eliminate these issues completely by introducing an  online attendance

management system, e.g.truMe, one of the best such system. truMe,  helps

you capture accurate data

real-time so that supervisors can take informed decisions on the go.

 

Personalized and Flexible

With more and more people working in a hybrid workplace, the need for an

attendance management system that can  take care of flexibility is

necessary. truMe’s automated attendance system captures your employees’ work

hours through mobile apps or desktop programs, as well as biometric devices like

fingerprints or facial recognition if you are not at a desk. You also get the

flexibility to customize your policies on arrival and leave according to what works

best for your organization by setting parameters like employee types or job

categories.

You can also use this tool with individuals who have flexible schedules while they’re

in the office- truMe has we’ve got all of your bases covered!

 

Easy Integration

You can easily integrate an online  attendance system with various

other systems you may have in your workplace, e.g. an HRMS/ HRIS.

This  ensures that the system  captures the punch-in and

punch-out time and feeds the same seamlessly into the HRMS

 

Easy Access to Dashboard

To  supervise your company’s  operations, you need accurate data the

same way you need accurate data to monitor your employees. With an automated

system, all sorts of reports related to , attendance, leave, roaster and overtime

are generated automatically when necessary. All reports related to HR

activities in any organization can be accessed with just a few clicks- they are always

readily available as soon as they are generated (automatically). You can also

schedule these reports to arrive in your mailbox at the chosen hour.

 

With this information about various advantages of modern-day technology for employee attendance,

you can  evaluate truMe’s online attendance management system. truMe is a  cloud-based system

that offers the benefits of flexibility, easy integration, cost optimization, and easy access across

devices and platforms. With its help, you can overcome your challenges of time-theft,

absenteeism, and inaccurate clock-outs.