Why Do You Need Automated Attendance System For Your Contract Staff

 

An automated attendance app is an integral part of every company irrespective of size and industry. The data collected through the attendance management system helps organizations understand if the business is in the right direction. Employees are the company’s primary asset; hence, it is vital to set a process that can accurately track the time that each employee contributes.

An automated attendance system has made it a lot easier to manage the attendance of the employees in organizations, especially in companies that have both permanent and contract staff working. There are companies that hire contract staffs on hourly, daily or fixed contract wages. Such staff is not permanent and they change too frequently to invest in proper attendance protocols. Contract staff attendance is almost always done manually with a register and pen. It may not seem like a huge problem first. However, when you calculate the leakages, it causes in the system and the financial impact of it, it becomes an issue worth looking into.

 

 

 

 

This blog examines the reasons why you should have an automated attendance app for your ‘contract staff’.

 

1. Easy and fast onboarding

It’s hard to predict how long contract staff will stay. It may be better to avoid spending time creating ID cards. A new face might appear at your construction site or retail store tomorrow. Is there anything you can do to make the onboarding process easier? Yes! simply ask your new staff to upload a selfie to a face attendance system. Their faces serve as their identification. With truMe’s face recognition app, a real-time attendance report is automatically generated for the employee based on the employee’s geo-location.

 

2. No more proxy

The practice of scanning ID cards for each other and signing on behalf of each other is common among contract workers. There is also the possibility of malpractice when faded thumbprints fail to work. This not only adds additional economic burden but also impacts productivity. An automated attendance system using face recognition prevents buddy punching.

 

3. Selfie attendance with geofencing and tagging

truMe’s GPS-based face attendance app allows roaming or remote employees to mark attendance from any location. With truMe’s multi-location attendance management system, attendance records can be traced across multiple locations. Geo-fencing will ensure that staff cannot mark attendance from outside a ring fenced location.

 

 

4. Multiple reports with OT calculation

With automated attendance app using face recognition, there will be no more manual tracking. Even reconciliation at month’s end doesn’t take hours. Over-time and other calculations can be automatically done through analytics and reports using first-in/last-out rules or any other configuration.

 

5. Contract agency registration

The process of getting documents from the new contract staff, scanning them, and storing them is time-consuming and involves a lot of work. Businesses outsource this to agencies, but they lose privacy and efficiency in the process. A physical or digital folder system is inefficient for storing documents. When you need the documents, it’s not easy to find them. However, you can keep all documents in a cloud-based automated attendance system. Share your attendance admin portal with your contractor agency. Additionally, you can track contract workers’ attendance by agency.

 

6. Quick activation and deactivation

Perhaps a contract worker you worked with a year ago will show up today. Are you going to onboard him again? Definitely you don’t want to put yourself or the worker through this hassle. Or may be a contract staff does not show up at work for a long time. An automated attendance app have easy deactivation – activation features that allow you to reactivate previous profiles and deactivate troublesome employees.

 

7. Shift scheduling

Do not let your contractor workers struggle with changing shift information. You should not suffer trying to assign shifts to them either. Using a face recognition-based attendance system, you can assign shifts such as general, day, or night in bulk for the entire company or individually for each employee. They can also see their assigned shift in the system. Another option is to allow shifts to be automatically assigned based on in-and-out times. Eventually, payments based on shifts can be calculated automatically by using records in a face attendance system.

It is quite common for companies to have very clear attendance systems for permanent employees, but do not apply the same standards for contract staffs. It is also the case that the agencies to which they outsource do not have advanced systems. automated attendance app using face recognition ensures transparency, office automation, and compliance, and it can also be shared with staffing agencies.

An integrated system like truMe’s face recognition attendance app makes the entire system efficient, from onboarding to attendance to reporting. In order to upgrade, you don’t have to set up any infrastructure or install large machines. Any mobile or tablet device can run truMe. So it’s time to say goodbye to manual attendance system for your contract staff as it costs you more than you think!

 

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