Best Visitor Management System for Schools and Colleges

 Best Visitor Management System for Schools and Colleges, keeps track of all the entries and exits, of students, visitors and employees of a school, college or any public building. It monitors visitor’s whereabouts in the facility and also stores necessary information in a database.

How is a Visitor Management System Beneficial for School/College?

Apart from providing quality education, the other criteria for selecting a school/college for children is security. Moreover, it is the responsibility of the school or any educational institution to provide a safe and secure environment to students and employees.

A Best Visitor Management Software for Schools and Colleges can help in facilitating the process of managing students, guardians, visitors and can help to relieve the extra burden on school staff.

Key Features of the truMe VMS- for School and Colleges

1. Convenient and Time Saver- Streamline all the processes from the very beginning till the end. Entry with no waiting time, no long queues, no paperwork and no crowd. Students, staff and visitors just need to install truMe create an ID (for student) or pass (student and visitor). Then register and sign in on the truMe app or in reception without any paperwork or waiting for turns to come.
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3. Knowing Your Visitors- As the visitor signs in, they need to mention the hostname, purpose of visit, ID proof and other details. The smart tracking feature of truMe provides real-time visibility of visitors’ movements, this gives an additional benefit of knowing visitor’s actions and enables school/college administration in making informed decision making.
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5. Enhanced Safety and Security of the Campus- truMe ensures the safety and security of the campus and increases the productivity of employees and students. It uses the following functionalities:

• • Pre- verification of identities- every visitor needs to verify before entering the institution premises.
  • Entry via different modules of online registration and tampered QR codes. After installation of truMe different modules are available like the admin module, reception module etc.
  • Real-time visibility of a student/visitor from entry to exit. Helps in monitoring and management of people inside the premises.
  • Emergency response system in case of some necessity.

4. Check Intruders and Give Emergency Alerts- VMS checks visitors identity from the available database and enables you to know the real identity of the visitor. As truMe provides real-time visibility of visitors, admin can restrict the movement of visitors where they are not allowed. Admin can also modify the blacklist to ban intruders from entering the campus. It also provides SMS or pop alerts if intruders try to enter the premises.
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6. Duration Based Passes- truMe has multiple functions but the best part of it is that you can tailor-make it according to your school/college’s requirements. Invited visitors can enter only by scanning QR code, uninvited visitors can use the truMe app or register themselves at reception.

Also, visitors or students can be issued limited duration passes. This feature can be very beneficial during college functions,  sports and cultural meets etc. It authorises and manages visitor’s access to campus for designated hours. Access time can be altered as per the institution’s requirements.

6. Data Security and Privacy- personal information of the students and visitors can be misused if it gets into the wrong hands. Therefore, truMe comes to the rescue. It uses minimum data to accurately identify a visitor and respects privacy. Unlike many applications truMe never asks for access to data on a user’s device. truMe identity and other data is encrypted and stored in a cloud-based system, that is fully protected behind a firewall. Encrypted data cannot be transferred from one application/device and also encrypted data will only be readable from the truMe application.
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8. Price and Cost-Benefit Analysis- Before buying any visitor management system, we have few questions like –

• • How much will this visitor management system cost?
  • Cost to benefit ratio?

truMe is the state-of-the-art solution for modern visitor management requirements. Easy to install and use. Employees and students can be seamlessly available on the same platform. It facilitates schools, colleges, and institutes to efficiently regulate access to campus and therefore improves security for staff and students.

Now, for the price part truMe provides a decent cost to benefit ratio. It requires a very low staff as entire manual process is being automated and saves money by providing an alternative to costly security guard requirements. No extra expense of printing slips for visitors. Most of the process is online, thus reducing hardware costs. It requires low maintenance without compromising the safety and security of the institute.

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