Best Visitor Management System for Workspace Safety

 Best Visitor Management Software, It means how well employers ensure workplace safety for their employees. It refers to providing employees with a secure work environment, and even if workplace hazards are present, then the employers provide ample safeguards to make sure that the work doesn’t impact employees adversely.

Workplace safety helps in promoting the wellness of employees and employers alike. The safer the work environment, the more effective and productive it is. As an example, productive employees can produce more output in less time, reducing operational costs.

Importance of workspace safety

Better safety equals a better working environment, which helps to do tasks more effectively.

Unknown and unauthorized visitors can cause damage without being identified and it later adds to extra costs for replacement and repair of business equipment and property. This will help in preventing workplace damage to industrial equipment and therefore will increase the income of the firm. Responsible employers are always concerned about the security of their staff and visitors.  In a comfortable environment, workers are more confident in general, and employees are more focused on doing their tasks.

Company reputation and Employer Branding

Companies that don’t invest in workplace safety especially in the time of COVID-19,  quickly develop a reputation for being an unsafe employer, which means a big impact on employer branding and also affect the talent attraction efforts. Moreover, the company’s customers, competitors and also the general public often perceive such companies as amateur and unprofessional. As a result, fewer employees apply for jobs, and the other competent workers often look for jobs somewhere else.

Who’s a visitor?

A visitor is a person who visits for a reason and who is not directly related to the institution. In case of a company everyone who enters the institution or building except for employees and employer is a visitor.

What Is Visitor Management System?

Visitor management system monitors and records information about visitors and employees of a school, business, or any other public building.

Now there are two types of VMS

1. Manual visitor management system- it is the conventional and ineffective way of recording and monitoring the visitors. It is done manually on paper (visitor log-book) or using a bunch of guards thereby expensive, time consuming and even chances of missing a record altogether.
2. E – visitor management system- The E– Visitor management systems make the visitor sign-in process more efficient and accurate by online gathering and assessing information about a visitor’s location in the facility and also stores visitor’s information in a cloud database.

 Why do we need a visitor management system?

• Improve access control and site security.
• Create a historic record -The visitor management system records the information of visitors.
• Visitor management system help manage employees’ movements and can control overcrowding.
• The visitor management system allows only authenticated visitors to enter the workplace, therefore contributing to visitor and employees safety and security.

Have you wondered how all these requirements can be met with one visitor management system?

Indeed, the truMe visitor management system is the ultimate go-to solution for all these requirements.

truMe Visitor management system?

truMe is one of the most effective cloud-based identity and access management system in the market. With the motto of providing a better visitor access environment without compromising security, privacy and convenience.

 Key Features of truMe visitor management system

• Simple though efficient – truMe visitor management system makes it more convenient to have visitors and helps in efficient tracking of their entry. The procedure is easy and less hectic because of the absence of long queues.
• The host/employee can invite visitors and approve their entry.
• Time saver – saves time for the employer and visitor by eliminating time-consuming entry procedures.

How truMe Visitor Management System help in Workplace Safety?

The truMe visitor management system provides solutions to many issues faced by companies in their identity and access management systems. Best Visitor Management Software, There are several key features offered by the truMe visitor management system that are beneficial.

  1. Innovative solution for Covid safe workplace

Best Visitor Management Software makes it more convenient and safe because of the absence of queues and contactless experience.

It is also seamlessly integrated with the Aarogya Setu app, which helps organizations  to take the proper actions and decisions. Also, timely delivery of insights, and efficient visitor control mechanism helps organizations create a COVID compliant environment, which successively contributes towards creating a safe and secure community.

   2. Controlled Access and Pre-Verified Identity

To ensure maximum security, visitor access is provided only after verifying their identity prior. This is often done by real-time verification of phone number through OTP, scanning and storing identity documents, and capturing their photograph. Aside from these, the host employee has the choice to simply accept or decline the visit.

  3. QR-Code Based Entry

Only an authorised visitor can get entry. Visitors will get a QR code via SMS on their phone and that code needs to be scanned at the truMe tablet placed at the reception and required details of the visitor are stored including their names, number, identity document, photograph and also the name of the employer on whose recommendation the visitor is getting the entry.

   4. Emergency Response System

The truMe VMS has the feature of an in-built emergency response system, which is useful in the event of any unauthorized access or emergency situations.

  5. Real-Time Visibility of Visitor Activity

The entries and exits of visitors are constantly monitored and updated, with live access to the data enabled. This can be used to monitor and limit the number of visitors.

  6. Block Access

Access is restricted and secured using multiple checkpoints to verify the identity of visitors. There’s also an option to block unwanted elements from gaining access, thus maintaining a secure workspace.

Replacing the manual visitor check-in process with the truMe visitor management system can do wonders. truMe offers a much better visitor registration experience without compromising the safety of the visitors. It provides better data compliance, improved security, enhanced brand image and also reduced overheads and more.

See More