How To Choose Best Hot Desk Booking System Provider In India | truMe

A Desk booking system ensures the safety of employees, improves productivity, and reduces real estate costs. Therefore, Hot Desk Booking software has become a basic necessity in post-COVID hybrid work environment.

As an IT or HR manager, you will need to manage your workplace with a reliable hot desk booking system. Choosing the right desk booking system is never easy, and it is challenging since it impacts every department within your company. Making the wrong choice could result in mismanagement, escalation, lost efficiency, and even chaos.

Having decided that it is time to engage a hot desk booking system provider in India to manage your workspace efficiently, you realize that choosing the right provider can be overwhelming. Since there are so many product providers to choose from, it is essential to thoroughly research each prospect to find the right solution partner for your company.

 

 

Here we come up with some key points that should be taken into account when evaluating the best hot desk booking system provider in India:

1. Goodwill 

If you want to narrow down the options for hot desk booking software providers, sorting by reputation is one of the easiest ways to do so. You can feel confident in a partner with a positive track record. Aside from looking at the online reviews, you can also speak to their current customers to confirm this.

2. Security and Privacy 

The aspect of data security needs to be taken into consideration when choosing the most appropriate hot desk booking software  provider. Since you are storing information and data about your employees, make sure they are not breached in any manner. Hence, it is imperative to ensure that the provider has the latest security protocols in place to prevent data leakage. 

3. Technical expertise 

A solution provider must have sound knowledge, technical capabilities and skill sets that are essential for smooth operations.

4. Scalable Hot Desk Booking System 

Starting small and then building on is a great strategy followed by many, and desk booking software in India is no exception. So, when you need to add on new desks, make sure your solution provider allows you to do so at a marginal cost.

Scalability goes beyond how many desks are available and even includes where they are located. There are many companies today that have employees spread throughout the globe and may require multiple small hubs that function as offices. Scalability is, therefore, a crucial feature that your solution provider should be able to take care of.

5. Well-equipped post-purchase services

As hybrid work culture is here to sta. A hot desk booking system is a long-term investment. And in many ways, it functions as an enabler of your hybrid workplace. Therefore, it pays to invest in a sustainable solution in the long run. The vendor you choose must handle and address your evolving needs even after purchase. The work could involve maintenance, integrating new tools, or establishing a helpdesk for troubleshooting. In general, vendors offering multiple solutions (like attendance management systems or meeting room management systems) can serve you better since products from the same provider are easier to integrate.

6. Customized Hot Desk booking Software 

An organization may have multiple desks, open workstations, or agile workspaces with a large number of part-time, remote, or field employees. As a result, you may require customized hot desk management software that can meet all of your needs and requirements in order to efficiently organize and manage workspaces. While selecting a solution provider, it is critical that you choose a vendor who can customize the system to meet your specific needs.

7. Cost-effectiveness 

“How will this solution fit in my budget?” It’s a common question that arises in the mind before choosing the hot desk booking system provider, no matter if the organization is large or small, newly set-up or an established one. A good provider will help you identify and budget for the solution.

However, choose for optimal results and best outcomes. Going for cheaper solution doesn’t always bring desired results. 

8. Invest in Cloud services

Virtualization, cloud computing, and SaaS are convenient methods for scaling resources for companies of any size. It is absolutely worth taking into account while choosing your solution provider since they can streamline many workplace processes and add additional modules with the click of a button.

Finding the right solution provider can be a challenge, but is a necessity. It’s definitely worth doing your homework because the benefits brought to your company by selecting the right hot desk booking system provider can enhance staff productivity.

If you are looking for a system provider who can cater to all your needs, truMe can be your TRU partner. It is a leading provider of workspace management software, providing a range of different product modules to organize all aspects of your organization. truMe’s hot desk booking system is very secure, convenient, contactless and easy to use system. It is the best hot desk booking system for employee productivity available in the market today.