Productivity Software for Co Working Spaces In Gurgaon: The Definitive Guide [2022]

 

Co-working spaces in Gurgaon have been one of the biggest beneficiaries of the ongoing shift in work habits, as the need for flexible workspaces is increasing.  Small businesses, freelancers, independent entrepreneurs, developers, and entrepreneurs prefer modern offices so they don’t have to spend a lot of money on real estate or furniture. Coworking business is kind of fun to run. You meet new interesting people every day and help them find their work-life balance. What’s more, flexible workspaces are predicted to have a bright future as the number of remote workers will only grow in the post-pandemic world.

Managing a shared workspace is not completely free of challenges. You have so many responsibilities. You need to attract new customers, handle conference rooms, meeting rooms, and desk bookings, keep your billing in order, maintain all facilities across locations, and of course, keep community members happy.

 

However, the coworking space revolution has also meant an explosion in co-working space software. These tools, specifically designed for the shared workspace industry, achieve the two primary goals for most co-working space operators:

• Earn more revenue
• Build a strong co-working community

 

The right software can save time, help your staff focus on building relationships, provide real-time insights, reduce errors and be more productive. true is one such platform that offers various solutions to help you manage your co-working space better. These solutions address the key needs of co-working spaces, e.g. access management of employees of client organizations working inside the co-working space, booking, access and usage of workstations, meeting room management, visitor management, and access control, wherever required. Have a look:

1. Contactless Attendance Management System

When employees manually mark their attendance, i.e., clock in and out, there can be some errors that can cause irregularities in the aggregated data. By contrast, truMe’s touchless attendance management system allows employees to simply clock in and out from truMe’s employee app, resulting in accurate arrival and departure times. In addition to being useful for your office use, it also works when employees work at home. Employees can now mark their attendance remotely using the Geo-tagging feature. After employees mark their attendance, their geo-coordinates are sent to the system. By allowing employees to clock in easily using their mobile devices, touchless attendance solutions enhance your workplace’s security.

 

Additional features of the truMe attendance management system include:

• QR / face recognition based clock-in
• No extra hardware cost as it runs on any android or IOS device.
• Real-time admin access
• Robust shift management
• Real-time employee tracking
• The cloud-based system offers flexibility, easy integration, and scalability.

 

If your coworking space is still burdened by a manual attendance system, it’s time to upgrade to the truMe attendance management system.

 

2. Visitor Management System

An organization’s image starts at the door. Having convenient features such as self-check-in, remote registration, contactless entry, etc. can deliver a great first impression for your co-working space. truMe’s touchless visitor management is one of the best visitor management systems because it makes managing visitors fast and easy without cluttering the desktop. truMe VMS offers a contactless access ecosystem, where most visitors have a digital pass, letting you collect customer information without wasting time in queues. Utilizing innovative tools like pre-registration, OTP verification, photo capture, and blacklisting, the truMe Visitor Management software tightens your security even more. truMe solutions can stop intruders from entering your premises effectively. The software simplifies visitor registration, helps you enhance your brand, and lets you track visitors.

 

3. Meeting Room Management

Co-working spaces typically have multiple meeting rooms. The Meeting Room Management System you need should integrate with your tenants’ mail client, let their employees book, access, and use meeting rooms seamlessly, and give you central visibility of overall meeting rooms located across multiple locations.

 

truMe’s Meeting Room Management System helps you monetize your conference rooms effectively.

 

4. Hot Desking

Hot desk booking systems ensure the safety of employees, improve productivity, and reduce real estate costs and thus have become a basic necessity in post-COVID hybrid workplaces. TruMe’s hot desk booking system is highly secure, fast, easy to use and enables staff to work more efficiently in a shared workspace.truMe’s hot desk booking system even allows employees to book parking slots, lockers, guest rooms, etc in advance.

 

5. Access Control

At a very basic level, access control is a means of controlling who enters a location and when. The person entering may be an employee, a contractor, or a visitor and they may be on foot, driving a vehicle, or using another mode of transport. Physical identity and legacy technology have historically been key components of access control. Consequently, Access Control is costly, cumbersome, inefficient, and not always secure. This has changed forever thanks to truMe. It delivers a new-age access control solution based on digital identity and IoT, making access management enjoyable, efficient, and productive at a lower cost. You can open the door to a space you’re authorized to enter with just a tap on your app.

 

Co Working Spaces In Gurgaon can monetize their enclosures/cabins using truMe Access Control, especially when dealing with smaller clients who have an unforeseen need for workstations.

 

Our Co Working Spaces In Gurgaon managers should check out truMe app which addresses many of their basic needs. Not only are they time-saving, but they improve members’ experience as well.